Mountain House Events, LLC, Privacy Notice

Published Date: 16 September 2024

Your privacy is important to Mountain House Events, LLC so we have developed this Privacy Notice that outlines our privacy practice on how we process, collect, use and share your personal data.

In this Privacy Notice, “MHE,” “our,” “us,” or “we” refers to Mountain House Events, LLC involved in the collection, use, sharing or processing of your personal data.

MHE is committed to protecting the privacy and security of all personal data we collect when you access, use, or interact with us via our websites, marketing communications and personal data we process to provide services to our participants. We receive limited personal data from our participants.

This Privacy Notice is intended to apply to the extent MHE processes your personal data as a data controller. It is not intended to apply when MHE processes your personal data as a data processor on behalf of our participants. It also does not apply to information that has been aggregated, de-identified, or pseudonymized.

1. Collected Information

We collect “personal data,” which means information relating to an individual who can be identified by reference to an identifier, such as a name, identification number, location data, or an online identifier.

1.1 Information We Collect from You

The types of information we collect about you depends on your use of our services and the ways that you interact with us. This may include information about:

Contact information, such as your name, country, email address, phone number, time zone, mailing address.
Business information such as your job title, job level, job role/function and other business or company information.
Web form information you provide in our web forms (forms that you choose to complete will indicate whether the information requested is mandatory or voluntary).
Feedback and ratings information you provide to us such as participant surveys.
Information necessary for us to provide services to you.
Any other personal data you choose to share with us.

1.2 Special Categories of Personal Data

We do not intentionally collect special categories of personal data which includes sensitive information as defined in the General Data Protection Regulation.

2. How We Collect Your Personal Data

We ask for and collect personal data from you in the following instances:

When you express interest in our services and request additional information; when you contact us or register to receive communications from us; when you participate in a program or a survey.
- We may collect your email address, name, job title, company name, address, country, or phone number.
When you interact with our websites or emails.
We may collect information you voluntarily choose to provide in addition to information we request.

You may not provide personal data relating to another individual, without their authorization.

If you believe your personal data has improperly been provided to us, or if you want to exercise your rights relating to your personal data, please contact us at [email protected].

3. Automatic collection

Our hosting provider automatically collects data about you when you visit our website. By way of example, this information may include:

IP address
Proxy Server information
Device and application information
Identification numbers
Location
Browser type
Plug-ins
Internet service provider
Mobile carrier
System configuration information
Date and time stamps of your usage with our site

We do not use this data except for statistical analysis and performance improvements.

4. Tracking Technologies

Our website does not use tracking technologies except as automatically implemented by the hosting provider. We do not access or store such information independently.

5. Purposes and Legal Bases for Processing Personal Data

We collect and process your personal data for the following purposes:

To provide and promote our website and services. We will process your personal data to perform our obligations under any agreement we have with you.
- If no contract exists, the legal basis for processing your personal data is to operate and administer our website and services to provide you with access to our content.
To provide support. We will process your personal data when you request participant or sponsorship support.
- The legal basis for processing your personal data is to allow us to offer assistance to resolve the issue.
To respond to your requests. We will process your personal data when you fill out a contact form or otherwise contact us.
- The legal basis for processing your personal data is to perform our obligations to you, fulfill your requests, and communicate with you.
To send communications. We will process your personal data to send you marketing information or information about our events you request.
- The legal basis for processing your personal data is to provide information about news or events for direct marketing purposes.
To manage event registration. We will process your personal data to plan and host events for which you register or attend, including sending communications to you.
- The legal basis for processing your personal data is to fulfill our obligations to you.
To identify participant and sponsorship opportunities. We will process your personal data to assess new opportunities for our participants and sponsors.
- The legal basis for processing your personal data is to ensure we meet the needs of our participants and sponsors and their user experience.
To administer surveys and conduct research. We will process your personal data to conduct market research and collect feedback and ratings information as part of a participant survey.
- The legal basis for processing your personal data is to improve our services and meet the goals and purpose of the market research.
To comply with legal obligations. We will process your personal data to cooperate with public and government authorities, courts, or regulatory authorities to meet our legal obligations under applicable laws, to protect our rights, protect against misuse or abuse of our websites or services, protect personal property, protect the safety of others, pursue remedies available to us, limit our damages, comply with judicial proceedings or court orders or legal processes, respond to lawful requests, and to conduct audits.
- The legal basis for processing your personal data is to comply with applicable laws, rules, and regulations.

We do not share your personal data with third parties. We do not sell your personal data to third parties.

7. International Transfers of Personal Data

We collect, transfer, and store your personal data in the United States.

8. Data Retention

We will retain your information no longer than is necessary for our purposes.

9. Your Rights

You may have certain rights relating to your personal data, subject to data protection laws. Please see your specific jurisdiction for such rights.

We do not use automated decision making on our websites or in our services.

9.1 How to Exercise Your Rights

To exercise your rights, please contact us at [email protected].

We attempt to respond to all legitimate requests within a commercially reasonable time, unless otherwise required by law. We may contact you if we need additional information to honor your request or verify your identity.

10. How we Secure Your Personal Data

We take commercially reasonable organizational, technical, and physical measures to help safeguard against accidental or unlawful destruction, loss, alteration, and unauthorized disclosure of, or access to, the personal data we collect and process. However, no method of collection, storage, or transmission is 100% secure.

11. Changes to This Privacy Notice

We will update this Privacy Notice from time to time to reflect changes in our practices, technologies, and legal requirements.

12. Children’s Data

Our websites, products, and services are not for children. We do not knowingly collect and process personal data of children under the age of sixteen (16). If you are a parent or guardian and believe your child has provided us with personal data without your consent, please contact us at [email protected] and we will take the necessary steps to delete their personal data from our systems.

13. Contact Us

If you have questions about this Privacy Notice or our privacy practices, please email us at [email protected] or write to us at:

4315 50th Street NW Suite 100 #7420
Washington DC 20016
USA